Privacy notice Green 4 Lettings 2018
Introduction
Privacy matters to all of us at Green 4 Lettings, we don’t like our information being spread about so we won’t do that with your information, We will share it with Waterside Park & Spa for Hire agreement purposes but not with any third party marketing companies. If you book with us, your surname will be added to the website you book through to show that the caravan is booked to you on the dates you have booked.
Below you will find details of who we are, what data we will collect, how we will use that data and what rights you have concerning any data we hold about you.
Who we are?
Green 4 Lettings, Cherryl Jones, Owner. Mark Jones, Owner and Data Controller – 07719421713 [email protected]
What information do we collect?
If you contact us we will gather the following data;-
Your Name, Email and contact telephone number.
This data will be held for 12 months.
If you book with us we will gather the following data;_
Your Name, address, Telephone number (inc Mobile), Names of those in the holiday party, Your bank details (for security deposit return), vehicle registration number.
This data will be handled by Green 4 Lettings alone and will not be passed to a third party at any time.
Financial data will be deleted after a successful inspection of the caravan and the return of the security deposit or part thereof on the day of leaving the caravan. All other data will be held securely for 7 years in compliance with HMRC guidelines.
How do we use personal information?
If you contact us we will use the data collected to complete the enquiry.
If you book with us, we will use the data to complete our records of our contract with you and to fill out the Key Release Form as per Waterside Park & Spa’s request for guest information. Sensitive Financial data will be used solely for the purpose of returning the security deposit, no other use of this data will be accepted.
What legal basis do we have for processing your personal data?
Green 4 Lettings have the right to gather data within the following GDPR grounds;-
- consent (you have contacted us)
- contract (if you book, we enter a contract with you to provide a service)
- legitimate interests
When do we share personal data?
- We will only share specific data with Waterside Park & Spa and your surname will be shared with the website you booked through, the data we share with Waterside shall be;-
- Names of holiday party.
- Age of any minors in the party.
- Vehicle registration number.
- Address of head of holiday party.
- Contact telephone number of head of party.
Where do we store and process personal data?
Green 4 Lettings will store any collected data on a password protected computer and or password protected mobile devices. A backup of this data is stored on a password protected hard drive device.
How do we secure personal data?
We secure all data by both password on the computer and by use of password and by the use of Biometric security measures on mobile devices.
How long do we keep your personal data for?
We will keep data for a maximum of 7 years, Financial data is securely shredded from the computer after the end of our contract with you.
Your rights in relation to personal data
You have the right to access a copy of any data we hold about you. You can gain access by contacting the Data Controller Mark Jones either by telephone 07719421713 or email [email protected]. You also have the right to;-
- correction and deletion of data outside of contractual obligations.
- withdrawal of consent
- restriction of processing and objection
- lodging a complaint with the Information Commissioner’s Office.
Linking to other websites / third party content
We link to external websites to facilitate online booking, these websites are GDPR compliant and can be contacted through the websites themselves at;-
www.directholidayhomes.co.uk
www.ukcaravans4hire.com